The Swedish Fellowship of Reconciliation, SweFOR, is seeking to engage consultant services to conduct a review of its security and protection system including digital security.
SweFOR is an ecumenical Swedish non-governmental non-profit organization founded in 1919 with head office in Stockholm. We work for the promotion of human rights and non-violent resolution of conflicts by raising awareness in Sweden and strengthening human rights defenders, civil society movements and organizations in Colombia, Guatemala, Mexico, South Sudan and Maghreb region. Our work is mainly funded by public grants through the Swedish International Development Cooperation Agency (Sida) and The Folke Bernadotte Academy (FBA), but also by different foundations, ecclesiastical collections and donations from members.
Security and risk analysis is essential in our work both within the organization and towards partners. We part from the following definition of risk:
Our aim in all security related work is to reduce threats and vulnerabilities and to strengthen the organizational capacity. SweFOR has limited material resources and relies heavily on the knowledge and key expertise of its staff and our methodological toolbox. This means that our focus working with security is on strengthening capacities, deepening knowledge and analysis, rather than providing physical protection and resources.
It is also about taking a proactive role in assuring prevention of risks in our own environment as well as in the contexts where our partners work. All staff is expected to follow security policies and act in a way that will not expose oneself, colleagues or partners to risk.
Policies and guidelines reflect the organizational structure differentiating domestic and international operations as well as local staff from expatriated staff. They line out responsibilities, actions to be taken in given situations, general preventive measures, security rules and consequences in case of violation of rules and provide tools and templates for analysis etc.
This assignment aims at assessing the adequacy and coherence of SweFOR’s security management system, its organizational performance in and integration of security and protection matters in its work. It should consider both preventive and reactive measures, including political response mechanisms, and the practice of it as well as the written systems as such.
The scope of the assignment is limited to the working areas in which security and protection issues are most predominant, i.e.:
The consultant is expected to identify possible weaknesses and make recommendations for improvement addressing the topics listed below.
The evaluator will deliver:
All deliverables of the evaluation should be presented in English.
It is envisioned that the evaluation will be based on both a document review of the key security management documents and a number of interviews with a representative selection of staff from country offices and office in Sweden. It should be based on area of work, roles and responsibilities, individual as well as in the form of focus groups, and also include members of the board. The evaluation is expected to have a learning approach and place high emphasis on listening to the experience of staff and translate these experiences to learning points for SweFOR.
The successful candidate must have:
It is desirable that the candidate also has
The selection of the successful candidate will be based on the criteria above, the quality of the candidate’s description of their approach to the assignment and the proposed budget.
In addition, to be eligible for this contract, the candidate must be able to produce a business registration. For entities based in Sweden, this is referred to as “F-skattsedel”. For entities based elsewhere, a relevant registration or certificate that clearly demonstrates that all relevant taxes and social fees are paid in full in the country where the business is registered is needed.
Furthermore, a candidate is not allowed to take part in this tender process if they are insolvent, subject to liquidation, in bankruptcy, or has not fulfilled its financial obligations regarding taxes and social security contributions in their country of registration. A candidate is not permitted to participate in this tender process if they have been convicted of a crime related to the exercise of their profession or to corruption. A contract also cannot be awarded if information that puts the impartiality of the candidate into question is discovered during the tender process.
It is envisioned that the completion of the evaluations will take approximately 20 days. This will include document review, interviews, analysis and write-up of findings and recommendations. The evaluation should take place in October 2021.
Remuneration will be discussed and decided with the evaluator. Any expenses associated with undertaking the evaluation will be covered by SweFOR. No travel costs are foreseen.
Interested candidates should send a technical and financial proposal in Spanish or English to Teresia Carlgren, Coordinator of International Programs, at firstname.lastname@example.org no later than October 3, 2021.
The proposal should contain a resume indicating the candidate’s relevant experience and a brief description of why the candidate is the most suitable, two contacts for references, a description of the candidates approach to the assignment, including expected number of working days, consultancy fee, and reimbursable costs. If the tender is presented by a consultancy team, the structure of the team, including roles and responsibilities should be defined in the tender.
Deadline for submitting proposals is October 3, 2021.
Relevant candidates will be contacted as soon as possible.